Cost Management by Elvet Chartered Surveyors

Case Study: Spennymoor Town Council – Repairs & Maintenance

contract management spennymoor council
Spennymoor Town CouncilSpennymoor Town Council – Repairs & MaintenanceContract AdministratorJCT Measured Term ContractJune 2017£0.59m


Spennymoor Town Council owns and maintains various commercial and community buildings within the boundaries of the council area. In December 2014, JRB Chartered Surveyors were appointed by the council to complete condition surveys on their assets, which identified various repairs required to maintain properties over a five-year period.

Project Description

Elvet Chartered Surveyors were engaged by JRB Chartered Surveyors to formalise a procurement strategy to deliver the repairs identified in the original surveys. Rather than the repairs being undertaken over a five-year period the council wished all works to be completed by 31st May 2017.

Elvet recommended that the JCT Measured Term Contract was the most suitable form of contract to deliver the works, with the tender’s packs being issued by February 2016, with MGM selected as the preferred contract to deliver the works.

Elvet Chartered Surveyors were retained as the Contract Administrator and Principal Designer for the contract duration, with the first works package commencing June 2016.

A variety of repairs and maintenance works were undertaken to the following assets:

  • Kirk Merrington Community Centre
  • Jubilee Park Bowls Pavilion
  • Jubilee Park Depot
  • Spennymoor Town Hall
  • Byers Green Community Centre
  • High Whitworth Pavilion
  • Middlestone Moor Community Centre
  • Spennymoor Cricket Club
  • Tudhoe Community Centre
  • Kirk Merrington Pre-school
contract administration role for Spennymoor Town Council
contract administration role for Spennymoor Town Council

The majority of the works completed within the 12-month period, achieving a 26% cost saving compared to the initial budgets.

The contract remained in place after completed of the last works order for a further 12 months, which provided the council the option to engage MGM to complete further repair works as and when required.

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